Administrative Officer

Location: Brussels, Belgium 
Duration: 1-year contract (full or part-time)
Start Date: As of November 2025 

About Spark  

Spark is a consultancy dedicated to providing high-quality (cross-border) research, analysis and advisory services in a wide range of EU and national law and policy areas (e.g., Energy, Health, Justice and Home Affairs, Competition). With a growing team of over 25 legal and policy consultants, representing more than 10 European nationalities, we are looking for an Administrative Officer to join our team part-time or full time, as soon as possible. Freelance applicants are also welcome.

What you will do 

As an Administrative Officer, you will be the backbone of our office operations, ensuring a well-organised, efficient and welcoming environment for the team. Your responsibilities will include: 

  • Managing day-to-day office operations: Oversee correspondence, maintain databases, organise filing systems, and ensure office supplies and equipment are well-stocked and functional.
  • Acting as the first point of contact for internal and external queries, ensuring smooth communication and a professional image of the organisation.
  • Coordinating office logistics: Arrange meeting rooms, manage calendars for shared spaces, and support travel and event arrangements when needed.
  • Maintaining and updating administrative protocols and internal templates to ensure consistency and compliance.
  • Supporting HR processes: Assist with recruitment coordination, onboarding of new employees, etc.
  • Providing administrative support for tenders and projects, including preparing documentation and ensuring compliance with requirements.
  • Contributing to a positive workplace culture by fostering an organised, friendly and collaborative environment.

What we offer 

  • A dynamic, friendly and international team 
  • Flexible work arrangements 
  • Structured onboarding: you will receive training on Spark’s tools and protocols, and participate in regular check-ins to support integration and development 
  • Opportunities for growth: take ownership of tasks, contribute ideas to improve processes, and gain hands-on experience
  • A comprehensive benefits package: including transportation, meal vouchers, eco-cheques, and other perks
  • Gross salary: between 2300€ and 2800€ per month

How to apply 

If you are interested, please send your cover letter and CV to info@sparklegalpolicy.eu November 14th, demonstrating how you meet the following criteria:

  • Experience in administrative or office management roles (ideally within a consultancy or project-based environment)
  • Highly organised and adaptable, with the ability to manage multiple priorities
  • Proactive, can-do attitude and eagerness to learn new skills
  • Strong communication skills and ability to engage with the whole team
  • Comfortable with digital tools for managing documentation, calendars and workflows
  • Familiarity with tendering processes and documentation requirements is a plus
  • Proficient in English; French or Dutch is an advantage

 

Please note that only shortlisted candidates will be contacted by email.

Spontaneous Applications

We are always looking for exceptional individuals to join our growing team of experts in EU law and policy! If you are about to start your professional career or already have experience in legal consultancy and/or the EU public policy field – if you are interested in EU law and policy, smart, highly motivated and resourceful, then Spark may be the place for you.

If you believe you have these characteristics and could add value to our company, please send your CV and a letter of motivation to info@sparklegalpolicy.eu, or contact us for more information.

Recruitment privacy notice: Spark processes all personal data acquired as part of the recruitment process in line with Regulation (EU) 2016/679 (GDPR) and only uses it for assessing your suitability for employment with our company and managing the application process. If we intend to use your data for any other purpose, such as including your contact details in our database of national legal experts, we will only do so after obtaining your consent. Candidate personal data will not be shared with any third parties. If you have any questions concerning the processing of personal data, please contact us at info@sparklegalpolicy.eu